The travel coordinator’s handover note

Put the essentials first

Write the reference, local pickup date and time, complete route and passenger contact at the top. Keep background correspondence below these essentials so the next organiser can identify the current plan quickly.

Separate agreed details from requests

Label an unconfirmed request clearly. A suggested stop or vehicle change should not appear as an agreed instruction. Link the current confirmation to the note and remove superseded drafts from the active handover.

Keep changes traceable

When the itinerary changes, record what changed and which confirmation replaces the earlier version. Share only the information required for the transfer; payment credentials and unrelated passenger documents do not belong in the handover.

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How do I book my transfer?

Select pickup and destination from the address suggestions, then add the date and pickup time. Review the vehicle offer and follow the booking steps shown. Keep the resulting confirmation and reference available for your journey.

How much does the journey cost?

The fare depends on the exact addresses, travel time, vehicle category and additional requirements. Check the offer in the booking system or ask for a personal quote. This page does not promise a fixed fare.

Where will I meet the driver?

For your pickup, use the meeting point agreed in your confirmation. Provide a full address and, for an airport pickup, your flight number. Contact us before the journey if the instructions are unclear.

Can I travel with children or extra luggage?

Tell us the number and ages of children and which child seats you need. Include suitcases, strollers, skis and other bulky items. The vehicle and equipment must suit your requirements and be confirmed.

What if my flight or plans change?

Tell us about any change to your flight number, arrival time or address as early as possible. Waiting time, adjustments and applicable conditions are determined by your booking confirmation. Contact us to clarify anything that is not specified.

Is my transfer confirmed after I fill in the form?

No. The form starts the booking process or prepares a WhatsApp enquiry. Your subsequent booking confirmation is what matters. Check the date, time, route, vehicle requirements and fare before travelling.