Two roles, two sets of details
The passenger needs pickup information; the accounts department needs the correct billing address. Specify the two roles separately. Write the company name and full billing address exactly as they should appear on the receipt.
Add internal references
If your company uses a cost centre or purchase order number, provide it before completing the booking. Ask whether the requested payment and invoicing methods are supported. A company name alone does not establish an agreement to pay by invoice.
Match the receipt to the journey
After the journey, check the date, route and amount on the receipt. Keep the confirmation so you can match the records. For a correction, give the reference and identify the specific field that needs changing.
